ATTENTION: This is a friendly reminder that the date for the complete retirement of Pro-Tracking is coming up on January 1st, 2020. Please take the remaining time to obtain any reports you may require as you will not be able to access Pro-Tracking once retirement is complete.

For more information, please see our "Frequently Asked Questions" and "What does this mean for your team?".

What's New (2004/12/16)


  • Easy on the eyes: When you start the pre-screening process, you can choose to see Consistency Checks, Audit Checks or both. This will reduce the size of the pre-screening reports and help you focus in on the information you want to review.
  • No more false alarms: Audit Checks have been enhanced to trigger only if the secondary factor actually exists. PreScreen01
  • Taming DAVE: Audit Checks 7, 17, 18, 19, 20, 22, 28 and 30 are all among the items identified by DAVE reviewers as important to check. These items are flagged with a blue "DAVE" flag. Special attention can be focused to be certain that these items are coded correctly in the MDS and properly documented and justified in the chart. PreScreen02
  • Keeping up with DAVE: Link to the CMS DAVE website. Just click on the DAVE link on the Pre-Screening page. Be sure to check out the DAVE Tip Sheet. PreScreen03


New on the CMS website. Now on Pro-Tracking.


  • Pro-Tracking users may now change their password any time they wish during the log-in process. We encourage users to change their passwords frequently to ensure continued compliance.
  • Designated users may change the password parameters for each user within their corporation. (see below)


  • CO, DC, GA, IA, ID, IN, KY, LA, MN, MS, MT, NC, ND, NV, SD, UT, VA, VT, WA and WY are using the 5.12 RUGs (34 grouper) calculator. Facilities in these states have a new report showing how each resident scores in this system.
  • If you need this report and don't see it on your PPS menu, please call support.
  • Corporate/Regional users will see a Case Mix report for any facilities in the 5.12 states.


** HIPAA Compliance: Pro-Tracking is implementing several new features and/or processes designed to provide Corporate and Regional users more control over security.

  • Changes in user maintenance performed by Pro-Tracking staff now require written authorization. Such changes include adding/deleting users, changing menu access and/or designating users who are allowed to change password parameters for other users.
  • Authorized Corporate/Regional users may set password parameters for users in their queue. This includes:
    • Forcing (or not) all users to change password at their next login regardless of how long the password has been in use,
    • Forcing all users to change their password on the next login if they have not changed it in a "user defined" number of days, and
    • Forcing (or not) password change for individual users.
  • A Password Change item will appear on the menu for authorized users ? detailed instructions to follow.

** MDS Due Roster has been enhanced to show each individual user's last login to Pro-Tracking. You can still see when each facility last uploaded EDT files. Check it out!